There are two places you can view your bookings:
Bookings tab for detailed filtering and historical data
Home page for a quick daily snapshot
Bookings tab (recommended)
The Bookings tab gives you more control over how you view bookings. You can:
Toggle between different views and booking types
Search, filter and change the view with specific parameters
How to use the Bookings tab
Click on the Bookings tab in the left-hand menu.
Specify date range.
Select campuses if you manage multiple campuses.
Select your booking type in the top bar
Upcoming: See who’s scheduled and track future unfilled shifts. (Default view)
Past: Review completed shifts and the educators who filled them.
Cancelled: Track shifts that were requested and cancelled.
All: Review all shifts – upcoming, past, and cancelled – in one view.
Approval Required: Track pending requests that require admin approval. This is an optional feature.
Opt-in feature: If you don’t see this on your Scoot2Book, but would like to enable approval workflows for your team, let your consultant know.
Toggle views:
Block: View block bookings
Day by day: View single bookings each day (Default view)
Click a booking or booking block for more details in the flyout window.
At the top, you'll see the booking location, role, time, and who is filled in the booking.
Three tabs show:
Details: The details included during booking creation.
Grade will include the “Self-Serve” tag if applicable.
Day(s): How many days the booking is for. Block bookings will show multiple days. Single bookings will show only one.
Educators: Only appears for self-serve bookings – shows educators status of receiving the booking request: Not Sent, Sent, and Unavailable.
You can refresh this tab for up-to-date status changes.
This tab disappears once an educator accepts the booking.
More filter options:
You can filter bookings by status, educator, classification, location, start/end time, certification, grade, or staff member replaced.
Home page (default upon login)
The Home page allows you to view your bookings by date and is your default dashboard upon logging in. Quickly see all past and upcoming and filled and unfilled booking requests.
How to navigate the calendar
Today's date and bookings are displayed on default.
To view bookings on a different date, use the calendar timeline to jump to any day, month, or year.
Days with bookings will have a small blue circle under it indicating the number of requests made.
Checking booking details
When you select a date on the calendar, booking details will appear directly below it:
Filled bookings: A summary of the booking with the assigned substitute teacher’s name and photo.
Unfilled bookings: If a substitute has not been confirmed yet, the booking displays as "Unfilled Booking”. The status indicates “Open”.
Please note: Once a booking is filled, confirmation notices are automatically sent via email and/or text to contacts associated with a booking. The confirmation contains the name and photo of the substitute teacher along with the booking summary.
To learn how to customize who receives the confirmation notices, please see our article on Create a single booking.
#Scoot2Book #Scoot 2 Book