Request substitute educator coverage by creating bookings. There are two ways we can fill bookings. Choose the one that suits you:
Scoot consultants find and send booking requests to educators.
You view and select educators you want to request in a preferred order. (Learn how this works in this article)
Either way, we always prioritize speed, your preferences, and ensure the best fit for the role.
How to create a booking
At the top-left corner of Scoot2Book, click on the + New Booking button.
Specify:
School: If you oversee multiple campuses, select the school that requires coverage.
Dates: Use the calendar to select the date(s) you’ll need a sub.
Booking details. More info on "Booking details" below.
Choose who will receive confirmation notices. More info on “Confirmation notifications” below.
Select the "Send to Scoot" toggle at the bottom of the page.
The request will be sent to Scoot Consultants to fill manually.
Select the top-right button + Create Booking.
If you’d like to the booking request to be sent directly to your preferred educators, plus gain more control and visibility over educator matching, don't select the “Send to Scoot” toggle and follow the steps in this article: “View and select educators for a booking.”
Booking details
Specify booking details to ensure the assigned educator is prepared for the day:
Classification: Select the type of staff you need (e.g., Teacher, Special Education, After School Care)
Start and end time: Defaults to your configured hours
Grades: Which grade and subject matter?
Staff Member Being Replaced
Room: What classroom is the booking for?
Reason: Let us know why you need a sub
Notes: Include any notes you want the substitute to know, such as the location of lesson plans, specific classroom instructions, your preferred substitute teacher, etc.
Please note: Edits made to these notes post-submission do not notify consultants. If you have urgent, critical information regarding your booking request, please call or email your consultant directly.
Certifications: These are set by default according to your school’s requirements specified to your consultant during your account setup.
Confirmation notifications
Automated email confirmation notices are sent once a booking is filled. You can specify who on your team receives these notifications via email, SMS, or voice call.
Who receives confirmations by default? Your designated primary contacts (principals, managers, etc.) during onboarding with us.
If needed, you can edit each recipient who is already in this section.
Want to add recipients? Click on the blue + Add button in the Confirmations section and enter their name and phone number.
Want to change the default recipients? Please contact your consultant.
What happens after you submit a booking?
A Scoot Consultant will manually assign the best fit educator to receive a tentative booking request. The educator chooses to accept.
Monitor progress via real-time status updates on your homepage:
Open: The request is live and our consultants are actively routing it to qualified candidates.
Pending: The consultant has sent the assignment over to the educator and we are waiting for them to accept.
Confirmed: The educator has accepted the booking. You will see the educator’s name and photo once the shift is confirmed.
#Scoot2Book #Scoot 2 Book